US Embassy Tashkent: OIG Report Plus What’s This About “Fun Community Policing”?

Posted: 3:13 am ET
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The U.S. Embassy in Tashkent, Uzbekistan is a medium size post with a complement of 408 authorized staff which includes foreign national employees, locally hired Americans and 64 direct-hire Americans.  State/OIG released its inspection report of  US Embassy Tashkent last April. Given that the inspection in 2008 was a limited scope review– with focus on major areas of interest rather than examining all the items covered in a traditional inspection — it is surprising that the 2016 report, a traditional inspection conducted after 7 years  is only 4 pages longer than the 2008 report.  There are no discussion about morale (excerpt that bit about nepotism as being bad for morale), or spouse employment (no spouses looking for jobs?), or schools (no dependents go to school there?). What about the embassy Health Unit? Is it good, bad, non-existent?

Summary of Findings:

  • The Ambassador steers the United States-Uzbekistan engagement in constructive ways, including the signing of agreements on counter-narcotics and the U.S. Foreign Account Tax Compliance Act.
  •   Washington end-users uniformly expressed satisfaction with Political/Economic Section reporting that provides the information needed to understand the United States- Uzbekistan relationship.
  •   American and locally employed staff members in Tashkent described the Ambassador’s collaborative style, interest in a variety of views, and openness to suggestions, in keeping with the Department’s leadership principles.
  •   The Consular Section did not comply with non-immigrant visa adjudication review standards, visa referral management and referral procedures, and consular management control requirements.
  •   The Bureau of Overseas Buildings Operations has not addressed the seismic risk by identifying suitable housing with the lowest possible risk to life safety as required by 15 Foreign Affairs Manual 252.6. The embassy has taken steps to prepare its staff for the aftermath of a major earthquake.
  •   The embassy’s social media outreach is limited by its reliance on English, rather than Russian- and Uzbek- language material.
  •   The reporting and supervisory relationships among the Centers for Disease Control and Prevention regional office, its locally employed staff, the Political/Economic Section, and the Front Office are unresolved and contentious.
  •   Innovative Practice: The embassy produced a no-cost and reliable short message service for employees.

The IG report also includes a section labeled “Tashkent Initiative Worthy of Emulation” which is rather underwhelming. Like  —  we have totally not/not seen this set of activities done elsewhere before! Dear OIG inspection team, c’mon folks — really? Where have you been all this time?

Screen Shot 2016-07-06

 

Excerpts:

American and locally employed staff members in Tashkent described the Ambassador’s collaborative style, interest in a variety of views, and openness to suggestions, in keeping with the Department’s leadership principles.
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The Ambassador is aware of her chief of mission responsibilities in accordance with 2 FAM 022.7. She expressed support for internal controls, reminding the staff that fraud and misconduct cannot be tolerated, and reissuing management notices concerning illegal currency exchange and gift acceptance. The embassy has made it clear that action will be taken in accordance with regulations against those who cannot meet ethical standards. In the 14 months prior to the inspection, seven locally employed staff members were dismissed for misconduct or unethical behavior.

Tone at the Top and Standards of Conduct | American and locally employed embassy staff members told OIG of the Ambassador’s collaborative style, interest in diverse views, and openness to suggestions, in keeping with the Department’s leadership principles in 3 Foreign Affairs Manual (l) 1214. In mission-wide town hall meetings and other fora, the Ambassador has stressed the five values she wants the Mission to exemplify: gratitude, teamwork, partnership, opportunity, and balance.

Lack of a Representation Plan and Uneven Spending | Embassy Tashkent expended approximately $13,000 of its $21,418 in FY 2015 representational funding in the last 2 weeks of the fiscal year.

Interagency Working Groups Not Active | Embassy interagency working groups met infrequently, if at all, reducing their effectiveness in coordinating U.S. Government programs and policies across agencies. Embassy officers told OIG that informal exchanges of information within the mission were sufficient. Chiefs of Mission are charged under 18 FAM 005.1-6b and 18 FAM 005.1-7f with promoting a culture of interagency problem solving and leveraging a wide range of U.S. Government specialized expertise and assets under common objectives. The Law Enforcement Working Group did not meet during FY 2015. Implementation of end-use monitoring for $49.6 million in armored vehicles was not coordinated among embassy offices that could benefit through their participation.

Relationship between Embassy and CDC Office Needs Improvement | The reporting and supervisory relationships among the CDC regional office at U.S. Consulate General Almaty and Embassy Tashkent’s CDC locally employed staff, Political/Economic Section, and Front Office are unresolved and contentious.

Embassy Does Not Use Record Emails | Embassy Tashkent and the Bureau of South and Central Asian Affairs exchange daily official- informal emails but never use record emails,as required in 5 FAM 443.2, even when the exchanges contain information that facilitates decision making and document policy formulation and execution. The embassy Front Office and the Political/Economic Section report that the State Messaging and Archive Retrieval Toolset (SMART), which is meant to record and retain record emails, is too cumbersome to use. Only the Consular Section uses record emails when sending reports on child abductions. Failure to use the SMART system hinders the Department’s ability to retain and retrieve records, as required by the Federal Records Act.

Political/Economic File Management Not in Accordance with Department and Federal Regulations | Embassy Tashkent does not enforce Department and Federal regulations on records management. The Political/Economic Section does not maintain centralized files. Officers have individual files based on their own filing systems that are maintained in personal folders. As a result, these files are not accessible to others and are not archived, retired, or readily retrievable if the action officer is absent or transfers.

Social Media Outreach in English, Not in the Languages of the Host Country | The embassy’s social media outreach is hampered by its lack of Russian- and Uzbek-language material and its reliance on English. Russian media is understandably pervasive in Uzbekistan. A 2010 survey conducted by the Organization for Security and Co-operation in Europe found that 90 percent of the population spoke Uzbek and 57–70 percent spoke Russian. English is the main compulsory foreign language taught in schools, but only 1 percent of respondents to a survey of students, teachers, professors, and bureaucrats use and read English. However, as of October, 92 percent of embassy tweets and 100 percent of ambassadorial tweets sent in 2015 were in English, as were the majority of Facebook entries. Embassy officials said that a strategic decision had been made in the past to offer the embassy’s Facebook and other social media in English.

Non-Compliance with Consular Management Controls | In five areas, the embassy does not comply with management control requirements for overseas posts, as delineated in 7 FAH-1 H-630-660, “Consular Management Controls.” The FAH requires an Accountable Consular Officer (ACO), a Consular Systems Administrator (CSA), and a back-up for each.

Visa Referral Program Not Compliant with Visa Referral Systems Policy | The embassy did not comply with the visa referral management and referral procedures in the Worldwide Non-Immigrant Visa Referral Policy as described in 9 FAM Appendix K “Visa Referral Systems.” OIG found referral form or data entry errors in 39 (45 percent) of the 86 visa referral cases adjudicated in FY 2015. In 58 cases (67 percent), the case notes did not document properly the validity of the referral or the adjudicating officer’s decision. FAST officers adjudicated a total of 41 referral cases, including 33 cases that should have been adjudicated by the Consular Section Chief. The section’s annual validation study on 2014 referrals was 4 months overdue. These errors occurred because the embassy did not comply with the visa referral management and referral procedures. A non-compliant referral program inhibits the ability to identify individual instances or patterns of fraud or abuse.

Visa Adjudication Reviews are Not Compliant with Standards | The embassy does not comply with the non-immigrant visa adjudication review standards in 9 FAM 41.113 PN17 (Review of Visa Issuances) and 9 FAM 41.121 N2.3-7 (Internal Review of Refusals), which require that reviews be performed on the day of issuance or refusal, or as soon as possible thereafter. OIG examined FY 2015 adjudications through September 20, 2015. The adjudication reviews of visa issuances did not meet the review standards for 73 percent of the 219 work days on which visas were issued and for 76 percent of the 184 work days on which visas were refused. The Regional Consular Officer based in Frankfurt reported to the Bureau of Consular Affairs and the embassy that the Consular Section Chief had not conducted any reviews between December 12, 2014, and May 26, 2015. OIG found that the Consular Section Chief had not conducted any reviews between July 2, 2015, and September 20, 2015. Systematic, regular reviews of non-immigrant visa adjudications are an important management and instructional tool to maintain the highest professional standards of adjudications. Such reviews also ensure uniform and correct application of law and regulations and enhance U.S. border security. Absent such reviews, adjudicator training and uniformity of adjudications can be irregular and border security compromised.

Seismic Studies of Embassy Housing | Embassy personnel occupy eight residences that received seismic hazard rating of “Very Poor” and eight residences that received seismic ratings of “Poor” in a 2012 Bureau of Overseas Operations (OBO) study. Embassy personnel occupy 38 (of a total of 54) residences that have not been evaluated for seismic adequacy, as required by 15 FAM 252.6. Tashkent is located in an active seismic zone. An earthquake almost completely destroyed the city in 1966. The OBO Natural Hazard program categorizes Tashkent as has having a “very high” seismic risk. In accordance with 15 FAM 252.6d, embassies in high-risk seismic areas must address the seismic adequacy of residential units and seek housing that is the best suited for high-risk seismic areas. OBO has not addressed the findings of the 2012 study to reduce the seismic risk of the housing pool.

Read the whole report here: Inspection of Embassy Tashkent, Uzbekistan, March 2016 (PDF).

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A separate but related note, we received the following email in our inbox:

Uzbekistan not only has a politically repressive government but a one with a poor understanding of market economics. Uzbekistan pegs its currency, the soum, to the dollar resulting in a currency black market. While the official exchange rate is 3000 soum to a dollar, in reality it’s closer to 6500 and the gap keeps growing. Local prices of course reflect the black market rate.

The Embassy has decided to not allow American staff to use the exchange rate citing some sort of regulation. Not only that, but after a letter from the host government urging diplomats to use the official exchange rate, the ambassador asked the FMO [financial management officer] to monitor cashier withdrawals of employees to ensure they are not using the black market rate.

Fun community policing! Very Uzbek in style!

Well, there is indeed “some sort of regulation” on this.

According to the FAH, the Chief of Mission has the authority to require all U.S. Government employees to obtain their foreign currency through U.S. Government facilities when the Chief of Mission deems it necessary. Here’s the cite:

4 FAH-3 H-361.3-2  Compliance With Laws and Regulations
(CT:FMP-82;   09-04-2013)

Whenever accommodation exchange services are established, the Chief of Mission or designee takes actions necessary to assure that all accommodation exchange is performed in full compliance with U.S. Government and host government laws and regulations; and that all American Government personnel are familiar with the provisions in 3 FAM 4123 and 22 CFR 1203.735-206, Economic and Financial Activities of Employees Abroad.  The Chief of Mission has the authority to require all U.S. Government employees to obtain their foreign currency through U.S. Government facilities when the Chief of Mission deems it necessary in order to assure full compliance.

See more here.

Note that 3 FAM 4123.1 specifically prohibits a U.S. citizen employee, spouse, or family member from engaging in “transactions at exchange rates differing from local legally available rates, unless such transactions are duly authorized in advance by the Chief of Mission.”

3 FAM 4123.1  Prohibitions in Any Foreign Country
(TL:PER-491;   12-23-2003)
(Uniform State/USAID/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service, Foreign Service National, and Civil Service)

A U.S. citizen employee, spouse, or family member is prohibited from engaging in the following activities while present in any foreign country:

(1)  Speculation in currency exchange;

(2)  Transactions at exchange rates differing from local legally available rates, unless such transactions are duly authorized in advance by the Chief of Mission;

(3)  Sales to unauthorized persons (whether at cost or for profit) of currency acquired at preferential rates through diplomatic or other restricted arrangements;

(4)  Transactions which entail the use of the diplomatic pouch or other official mail without official authorization;

(5)  Transfers of blocked funds in violation of U.S. foreign funds and assets control;

(6)  Independent and unsanctioned private transactions which involve an employee as an individual in violation of applicable currency control regulations of the foreign government; and

(7)  Except as part of official duties, acting as an intermediary in the transfer of private funds from persons in one country to persons in another country, including the United States.

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Related items:

OIG Limited Scope Review – US Embassy Uzbekistan 2008 (PDF)

Inspection of Embassy Tashkent, Uzbekistan, March 2016 (PDF)

 

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Reuters: State Department watered down human trafficking report

Posted: 3:45  am EDT
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In the weeks leading up to a critical annual U.S. report on human trafficking that publicly shames the world’s worst offenders, human rights experts at the State Department concluded that trafficking conditions hadn’t improved in Malaysia and Cuba. And in China, they found, things had grown worse.

The State Department’s senior political staff saw it differently — and they prevailed.

A Reuters examination, based on interviews with more than a dozen sources in Washington and foreign capitals, shows that the government office set up to independently grade global efforts to fight human trafficking was repeatedly overruled by senior American diplomats and pressured into inflating assessments of 14 strategically important countries in this year’s Trafficking in Persons report.

In all, analysts in the Office to Monitor and Combat Trafficking in Persons – or J/TIP, as it’s known within the U.S. government — disagreed with U.S. diplomatic bureaus on ratings for 17 countries, the sources said.

The analysts, who are specialists in assessing efforts to combat modern slavery – such as the illegal trade in humans for forced labor or prostitution – won only three of those disputes, the worst ratio in the 15-year history of the unit, according to the sources.

As a result, not only Malaysia, Cuba and China, but countries such as India, Uzbekistan and Mexico, wound up with better grades than the State Department’s human-rights experts wanted to give them, the sources said. (Graphic looking at some of the key decisions here: reut.rs/1gF2Wz5)
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The final decision on disputed rankings this year was made in meetings attended by some of the State Department’s most powerful diplomats, including Deputy Secretary of State Tony Blinken, Under Secretary of State for Political Affairs Wendy Sherman and Kerry’s Chief of Staff, Jonathan Finer, according to the sources.

Read in full here.

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Related item:

-07/27/15  Under Secretary of State for Civilian Security, Democracy, and Human Rights Sarah Sewall on the 2015 Trafficking in Persons Report;  Under Secretary for Civilian Security, Democracy, and Human Rights Sarah Sewall; Washington, DC

Confirmations 11/20: Pettit, Spratlen, Krol, Moreno, Lu, Hartley, Controversial Nominees Up Next Month

— Domani Spero
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The U.S. Senate confirmed the following nominations by voice vote on November 20:

  • James D. Pettit, to be Ambassador Extraordinary and Plenipotentiary of the United States of America to the Republic of Moldova
  • Pamela Leora Spratlen, to be Ambassador Extraordinary and Plenipotentiary of the United States of America to the Republic of Uzbekistan
  • George Albert Krol, to be Ambassador Extraordinary and Plenipotentiary of the United States of America to the Republic of Kazakhstan
  • Luis G. Moreno, to be Ambassador Extraordinary and Plenipotentiary of the United States of America to Jamaica
  • Donald Lu, to be Ambassador Extraordinary and Plenipotentiary of the United States of America to the Republic of Albania
  • Brent Robert Hartley, to be Ambassador Extraordinary and Plenipotentiary of the United States of America to the Republic of Slovenia

On November 18, the State Department spox, Jeff Rathke said that “The full Senate can consider each of these nominees quickly. Certainly, our career nominees could be confirmed en bloc, they’re well-qualified, and they’re experienced.”

We desperately need all of America’s team on the field of diplomacy, and these are all spectacularly qualified career nominees. This is exactly how our remaining nominations should be considered and confirmed. There are 19 career Foreign Service officers awaiting confirmation on the Senate floor. They were all carefully considered in the Senate Foreign Relations Committee and approved. The full Senate can consider each of these nominees quickly. Certainly, our career nominees could be confirmed en bloc, they’re well-qualified, and they’re experienced.A total of 58 State Department nominees, including 35 career diplomats, are still waiting.
[…]
Nominees on the floor have waited for more than eight and a half months on average, 258 days. It’s critical, in the Department’s view, that we get these nominees confirmed before the Senate adjourns for the year to prevent further delay in meeting our foreign policy objectives, and while we appreciate the progress just made, we know that America is stronger if the backlog is cleared and our nominees are confirmed before Thanksgiving. The Secretary has made a personal plea to his former colleagues in the Senate, and we would ask again for their help.

On November 19, the spox tried again:

Yesterday, I began the briefing with a pitch for my fellow Foreign Service officers who have been waiting for Senate confirmation. Secretary Kerry called in from London to his chief of staff, David Wade, and he asked me to come out here again this afternoon and do the same. The Secretary has been in continued contact with his former colleagues on Capitol Hill about this. It’s very important to him. He needs to have his team and he also feels it’s important that these non-controversial nominees be confirmed before Thanksgiving as well. It’s the right thing to do for them, for their families, and for America’s interests.

On November 20, the spox tried once more to appeal that the nominees be confirmed “en bloc or by unanimous consent”to no avail:

We’ve asked the united – that the Senate confirm these nominations en bloc or by unanimous consent, as we’ve seen in some cases this week, particularly because there’s no objection to these highly qualified and dedicated nominees. We urge the Senate to confirm them quickly and put them to work for the country. We need it desperately.

 

It looks like that’s it for today.  Coming up next month, the nominations of the more controversial nominee to Argentina:

Plus the nominee for Hungary:

 

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