@StateDept to Outsource Embassy Life Support, Logistics, Maintenance Services Thru DiPSS

Posted: 3:33 am ET
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It’s called the Diplomatic Platform Support Services (DiPSS).  On January 10, the State Department’s Office of Acquisition Management (AQM) published a notice for the combined synopsis and solicitation for Diplomatic Platform Support Services. The special focus is on the Middle East and South Central Asia regions but the contract also aims to provide “flexibility to support DoS posts and other U.S. Government activities operating throughout the world.”

The contract requires the Contractor to “support DoS activities and programs that may require DiPSS services in locations outside of the physical boundaries of Embassies and Consulates.”  The types of projects under this contract may include, but are not limited to: “food service, maintenance/repair of facilities, full spectrum operations of man camps, sewage and plumbing operations of facilities, leasing properties, refurbishing properties to include upgrading to meet high security requirements, laboratories, dining facilities and related structures, travel services for personnel, to include medical, limited security as deemed necessary by DoS, and insurance.”

Note that the State Department has already done this to our missions in Iraq and Afghanistan.  But it looks like DiPSS could be anywhere in the world as the requirement is for operation & maintenance services at various government installations located “in any country where the U.S. Department of State has a presence.”

 

On April 23, the State Department extended the date for submission of offers from May 5, 2017 to June 15, 2017.

Below is the announcement:

The solicitation may result in multiple awards of an Indefinite Delivery-Indefinite Quantity (IDIQ) type contract in the third quarter of fiscal year 2017. Task orders will be awarded as any type of cost arrangement authorized under FAR Part 16 as appropriate.

The scope of work requires the Contractor to provide Program Management, Procurement of Critical Items, Life Support Services, Logistics Services, Operation and Maintenance Services, Construction and Renovation Projects to U.S. Department of State facilities, and other U.S. Government facilities overseas. The work to be acquired under this solicitation is for logistical service, life & mission support services, and all other operation & maintenance services at various government installations located in any country where the U.S. Department of State has a presence, with a focus on high threat contingency environments. Types of projects may include, but are not limited to: food service, maintenance/repair of facilities, full spectrum operations of man camps, sewage and plumbing operations of facilities, leasing properties, refurbishing properties to include upgrading to meet high security requirements, laboratories, dining facilities and related structures, travel services for personnel, to include insurance.

This acquisition is set aside for small business. The NAICS number applicable to this solicitation is 561210. The Small Business Administration small business size standard is $38.5 million.

The basic contract period of performance will be for 12 months. Each contract contains nine (9) 12-month options for a maximum period of performance of ten years for each contract. The estimated maximum dollar value for all contracts combined, including the base year and all options, is $5,000,000,000. The estimated maximum value may be divided up among contract awardees. The minimum guarantee for a contract is $10,000, which will be paid during the performance period of the contract. Contractors are not guaranteed work in excess of the minimum guarantee.

The Contracting Officer or his properly authorized representative, who will issue written task orders to the contractors, will determine the actual amount of work to be performed and the time of such performance. The only work authorized under the contract is work ordered by the Government through issuance of a task order. The Government makes no representation as to the number of task orders or actual amount of work to be ordered. Each task order issued under an IDIQ contract may have a performance period of up to five years. Task orders will range between $5,000,000 dollars and $50,000,000 dollars on average with the ability to be awarded for as low as $25,000 Task orders may fall below or above this limit; however, contractors are not obligated to accept such task orders under the general terms of the contract.

Overview:

The U.S. Department of State (“DoS,” “State,” or “the Department”) require Diplomatic Platform Support Services (DiPSS) to provide a full range of services for Life Support Services, Logistics Services (LSS&L), and Operations and Maintenance (O&M) services to DoS and other U.S. Government agencies under Chief of Mission Authority and, under special circumstances, non-Chief of Mission activities across the globe. DoS anticipate a large portion of the contract work will focus on locations in the Middle East and South Central Asia contingency environments; however, DiPSS will be available to other Bureaus, Posts, Missions, and potentially agencies operating in other areas.

Minimum and maximum quantities:

The Government, through issuance of Task Order(s) or otherwise, shall pay a one-time minimum of $10,000.00 (inclusive of all direct costs, indirect costs, and profit/fee) within the contract’s period of performance (base period of one year plus nine option periods consisting of one year each).

The combined maximum quantity for the all contracts’ over the potential ten year period of performance (base period of one year plus nine option periods consisting of one year each) shall be any quantity or combination of supplies and services not exceeding $5,000,000,000.00 (inclusive of all direct costs, indirect costs, and profit/fee).

Background:

The DoS operates approximately 250 posts worldwide at any given time; this number changes as global situations dictate. […] Some posts are located in areas that are considered to have a high threat level; including areas with Department of Defense designated contingency operations.

Over the last five years, the AQM awarded 29 acquisition instruments (contracts, purchase orders, blanket purchase agreements, etc.) for Life Support Services & Logistics (LSS&L) and Operations & Maintenance (O&M) services in Middle East and South Central Asia. Several of the acquisition instruments have been relatively narrowly scoped, country or post-specific contracts.
[…]
The DiPSS contract will create opportunities for DoS to augment U.S. Government staff in situations overseas where demand for services exceeds U.S. Mission capacity to support, as well as capture significant savings; achieve economies of scale and promote efficiencies in back-office operations.

The objectives for the DiPSS contract include:

  1. Acquire LSS&L and O&M service and performance outcomes under broad global contracts supporting diplomatic platforms, with a special focus on the Middle East and South Central Asia regions but provide flexibility to support DoS posts and other U.S. Government activities operating throughout the world.
  2. Remove duplicative and unnecessary variations in U.S. Government requirements and inefficient processes to realize cost savings.
  3. Develop a group of highly reliable LSS&L and O&M Contractors, capable of supporting current and future needs of DoS and U.S. Government agencies and offices overseas.

Scope:

The Contractor shall provide the services identified in section C.2 for DoS and/or other U. S. Government agencies operating from diplomatic platforms falling under Chief of Mission (COM) authority or other U.S. Government facilities, as authorized by the DoS. The Contractor must support DoS activities and programs that may require DiPSS services in locations outside of the physical boundaries of Embassies and Consulates.

The Contractor must provide all personnel, equipment, tools, materials, supplies, transportation, supervision, and other services necessary to accomplish the requirements of this IDIQ contract and requirements of Task Orders awarded under this contract.

The work to be acquired under this DIPSS contract is for logistical service, life & mission support services, and all other operation & maintenance services at various government installations located in any country where the U.S. Department of State has a presence, with a focus on high threat contingency environments. Types of projects may include, but are not limited to: food service, maintenance/repair of facilities, full spectrum operations of man camps, sewage and plumbing operations of facilities, leasing properties, refurbishing properties to include upgrading to meet high security requirements, laboratories, dining facilities and related structures, travel services for personnel, to include medical, limited security as deemed necessary by DoS, and insurance.

Here is an item on Safeguarding Information:

The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use of and become the exclusive property of the U.S. Government. Furthermore, no article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of work performed un- der this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

On Recruitment of Third Country Nationals:

On contracts exceeding $150,000 where performance will require the recruitment of non-professional third country nationals, the offeror is required to submit a Recruitment Plan as part of the proposal.

 

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US Mission Iraq: Get ready for BLISS… no, not perfect happiness — just Baghdad Life Support Services

Bliss is an emotional state that is characterized by perfect happiness (feelings of enjoyment, pleasure, and satisfaction).

The State Dept announced last month that it intends to solicit replacement services that are currently being provided by KBR under the LOGCAP Program and services provided by DLA. The replacement services will be called Baghdad Life Support Services or BLISS for short.

Bliss in Iraq? Holy molly guacamole, who would come up with a name like that?

The selected contractor will be required to provide life support services to persons and organizations that are determined to be performing missions or functions in support of the Chief of Mission, including: COM personnel, selected civilian agencies, military units, and authorized contractors who directly support the COM.

Current life support for these sites is provided by the U.S. Army Materiel Command’s “LOGCAP IV” (Logistic Civil Augmentation Program), Defense Logistics Agency (DLA), and Army Sustainment Command (ASC) Green Equipment Maintenance contract. These contracts are due to end in December 2013. The State Dept’s intent is to award this contract prior to May 1, 2013 and transition to a new DoS contract no later than September 30, 2013.

According to supplemental documents, following the award, the incumbent will require a minimum of 60 days to demobilize. The transition off of the DLA supply chain contract for food will be addressed in the formal RFP.

Background: The mission of the United States Embassy in Baghdad is to represent the United States of America to the Government of Iraq (GOI). The U.S. Ambassador (Chief of Mission (COM)) is the President’s representation to the GOI. The Embassy is located in the International Zone (IZ) in Baghdad. The compound consists of 104 acres and is the largest U.S. Embassy in the world. The Embassy requires life, logistics, operations and maintenance services to support the Embassy, other locations within Baghdad and five or more diplomatic posts and facilities currently located in the provinces of Basrah, Diyala, Erbil, Ninewa and Tamim. This list may be modified during the life of this contract.

The Draft RFP Release dated November 16, and issued for information purposes only listed the following life support services requirements that may include services in the following areas to be specified under each individual task orders:

• Postal Services
• Food Services, to include, procurement of food and supplies, storage, preparation, serving, cleaning of facility
• Waste Management
• Laundry Services
• Fuel Services, to include Procurement and Delivery
• Recreation Services
• Airfield Services to include, air crash and rescue
• Transportation Services
• Warehouse Operations
• Supplemental Staffing and Maintenance Services to Regional Security Office (RSO)

A quick overview on the expected requirement on food services alone is mind boggling for an embassy operation (extracted from draft doc posted at fedbiz):

Baghdad Embassy Compound:

The main dining facility cafeteria area on the Embassy Compound is a 3,000 square meter facility that currently has a feeding and seating capacity of roughly 2,500 personnel. This area does not include the various refrigerated vans and containers used for storage of frozen, chilled and dry storage of food, or supplies. […] Additional feeding capacity projects are being contemplated to accommodate personnel surges. The maximum occupancy on the BEC is 2600, while Camp Condor houses 1129 and has its own dining facility.

Local Nationals (LNs) are only entitled to lunch meals, not breakfast or dinner. The largest feeding requirement occurs during lunch time during week days as LN direct hire personnel are entitled to eat lunch meals. Three snack bar operations located on the Embassy compound (1 within Annex 1, 1 in Annex 2, and 1 in the Chancery) alleviate the feeding demand during the lunch meal at the cafeterias. Two of the snack bar operations serve only cold sandwiches and hot soup. The Annex 1 snack bar is equipped with a grill that provides a hot entre lunch item 5 days a week: Sunday through Thursday.

Baghdad Diplomatic Support Center (BDSC):

This is a 350-acre State Department-managed facility located next to the Baghdad International Airport (not within the IZ). BDSC houses 41 individual agencies or groups, totaling approximately 1600 personnel. The BDSC dining facility is a 2244 square meter facility that serves 1800* residents and transient personnel three meals per day. A grab-in-go (soup and sandwich bar) is open 14 hours daily (0830 – 2230). The dining area is 1182 m2, kitchen 531 m2 (warehouse 531 m2, which is connected to the kitchen) and serving lines 55 linear meter.

Erbil Diplomatic Support Center (EDSC):

This is a 2760-acre compound with a an office building, gym, warehouse, motor vehicle center, 800-plus containerized housing units, a fire station and other facilities. The EDSC DFAC is a 915 square meter facility that serves 790 residents three meals per day.

U.S. Consulate General Basrah:

Located on 53 acres, with the Consulate General building occupying 119 acres and the Air Hub occupying 34 acres. The Basrah dining facility currently serves 790 residents three meals per day.

For those four posts alone, and those are not all the posts we have in country, the USG need to serve 17,640 meals day!  But they gotta eat.  We’re looking at the plan for local sourcing next but we’ll post that separately.

domani spero sig