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No thaw in sight for @StateDept hiring freeze until reorganization plan is “fully developed”

Posted: 4:17 pm ET

 

Via the Daily Press Briefing | April 13, 2017:

QUESTION: There is an internal memo that went around as well as something that was updated online that even though the OMB lifted the hiring freeze, the federal hiring freeze, that the Secretary Tillerson, that the State Department was going to maintain its hiring freeze. Do you know what led to that decision?

MR TONER: Sure. So OMB —

QUESTION: And what is it about?

MR TONER: Okay. So the OMB on Wednesday announced the lifting of the hiring freeze, as you noted, and provided also extensive further guidance to all the various federal agencies on the implementation of and requirements pursuant to the OMB memorandum which is called, I think, Comprehensive Plan for Reforming the Federal Government and Reducing the Federal Civilian Workforce, which is a mouthful. I apologize.

QUESTION: Yeah.

MR TONER: And this document, this memo, provides guidance on new requirements on the presidential memorandum that was initially issued on January 23rd.

QUESTION: Correct.

MR TONER: This was the one that issued the hiring freeze, as well as the executive order issued on March 13th that required a comprehensive plan to reorganize all the executive branch departments and agencies.

So as part of that process, the department and this Secretary are going to be undertaking a reorganization later in the year, and the decision was taken that the hiring freeze will continue until that plan is fully developed and agreement is reached on its implementation.

And this is just part of prudent planning. We can’t be onboarding people when we don’t know what our reorganization is ultimately going to look at – look like. But until then – and this is an important point – the Secretary does retain authority to waive the ruling – or the hiring freeze and will do so in instances where national security interests and the department’s core mission and responsibilities require. So he does —

QUESTION: So it doesn’t break any federal law that he’s done this?

MR TONER: It does not. It’s his decision to maintain this hiring freeze.

QUESTION: Even though that – even though the Congress has – the appropriations has approved money for it, or even if the Congress has said that that’s fine to lift it. So there is a law, a federal law, that if appropriations has moved on some kind of spending or whatever —

MR TONER: Right.

QUESTION: — and he says, “No, I’m not going to touch that,” isn’t that against a law?

MR TONER: My understanding is that he has the jurisdiction to – basically to keep this freeze in place as we go about this presidentially mandated reorganization.

QUESTION: Are we talking about Civil and Foreign Service officers, political appointees? What —

MR TONER: Across the board.

QUESTION: So he’s – wait a minute. So he’s not going to hire any political appointees —

MR TONER: I —

QUESTION: — before the reorg?

MR TONER: I believe it’s a hiring freeze across the board. I don’t know about political appointees. I’ll check on that.

QUESTION: Could you check on that? So what are you – yeah, I mean —

MR TONER: I can check on that.

QUESTION: That would – essentially, if that’s true, what you’re saying, that there’s a hiring freeze across the board, that you would not be hiring any assistant secretaries —

MR TONER: I will check on political appointments. I’m not sure about political appointments.

QUESTION: — under secretaries, a deputy secretary of state.

MR TONER: Yeah, I’m not sure about political appointments.

QUESTION: That can’t be right.

MR TONER: Yeah, I’ll check on that.

QUESTION: So effectively he’s put this on, the freeze, until he’s done the reorganization. Have those plans actually started? And how are they going to be fleshed out? Does —

MR TONER: I believe they have started. As to how they’re going to be fleshed out, I don’t have any more details.

QUESTION: I mean, it’s going to go on for the rest of the year?

MR TONER: I don’t know if there’s a time, date. I don’t have any kind of timeframe for you. If I get one, I’ll let you know.

QUESTION: And I gather that he would have got White House or congressional approval for this?

MR TONER: Yes, I would imagine he would.

QUESTION: I just want to point out something that —

MR TONER: On the political appointees, though, it’s a good question.

QUESTION: Yeah, no, because I mean Foreign Minister Lavrov even said yesterday that – I mean, we can consider the source, but other diplomats from other —

MR TONER: No, I’m not responding, I’m just —

QUESTION: I understand, but other diplomats from other countries have also said that the lack of staff at the State Department has become an impediment to having interlocutors to deal with, whether it’s long-term foreign policy cooperation, short-term foreign policy crises. So I mean, I would really like some clarification on that. Because if you’re saying that there’s a hiring freeze across the board, I really would say that suggests that that will continue to be a problem.

MR TONER: It’s a fair question.

QUESTION: Related to this, though, Mark, you said that he has the – he retains authority to waive it, right?

MR TONER: Yeah, authority. Thank you. Yes, he does. Yeah. In instances where national security interests and the department’s core mission —

QUESTION: Has he?

MR TONER: — responsibilities – I would assume that political appointees in high positions would fall under the department’s core mission responsibilities.

QUESTION: Do you think that would apply to the – do you think that would apply to the newly nominated deputy? You think he’d get away with it?

MR TONER: I would think that would apply.

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Are #EFM positions literally about to become…extinct under #Tillerson’s watch?

Posted: 3:20 am ET
Updated: April 22, 2:13 pm ET

 

On April 12, 2017, the State Department posted a statement indicating that the current hiring freeze guidance remains in effect particularly as it affects the hiring of Foreign Service family members.

At this time, the Department’s current hiring freeze guidance remains in effect, including with respect to hiring under a Family Member Appointment (FMA) or Temporary Appointment. The Family Liaison Office will continue to distribute any updates on the hiring freeze as soon as it receives them. FLO shares family member concerns regarding the current situation and communicates to Department of State management the many helpful suggestions and insights that it receives from the field. In the meantime, please be assured that FLO continues to actively represent the interests and concerns of family members.

The current guidance says that “hiring activities may resume for positions that are or most recently have been filled by employees on Personal Services Agreements (PSAs).”  This authority to hire apparently does NOT extend to any locally employed staff, Family Member or Temporary Appointments as those are still subject to the hiring freeze. “Positions that are or become vacant that have been most recently filled using a mechanism other than a PSA may not be filled at this time.”  Also that “Circumventing the hiring freeze by using a PSA to employ family members who would normally be hired on an FMA is not permitted.” 

Available now, contract jobs with no USG service credit!

PSAs are typically designed for a non-U.S. citizen spouse on the travel orders of a Foreign Service, Civil Service employee, or uniformed service member assigned to a U.S. embassy or consulate abroad. This is also the hiring mechanism for Members of Household (MOH) overseas who are not on the employee’s travel orders.

Most notable, PSAs are subject to government contracting authorities and do not/do not confer retirement benefits or USG service credit.

Eligible Family Members (EFMs) may apply for jobs, but no job offers 

“Eligible family members may continue to apply for any advertised position for which they feel they are qualified and the hiring preference will be applied during the process. However, Appointment Eligible Family Members (AEFM) cannot be offered a position at this time due to the freeze on use of FMA and temporary appointments. Any position where an AEFM would have been selected absent the hiring freeze must be referred to the Office of Overseas Employment (HR/OE) in Washington at  HR-OE-Freeze@state.gov.”

With the summer transfer season just months away, this means that FS family members who currently have jobs, will be jobless once more when they transfer to their new posts. And because there is a hiring freeze, they will be able to apply for jobs at their next posts, but they won’t be hired into new jobs even if they have current security clearances and even if their new posts need them. Think of mailroom jobs, security escorts, facility escorts, admin assistants, community liaison officers to name a few.

EFMs who work in Civil Service positions (via)

Due to the federal civilian hiring freeze, EFMs who are working in Civil Service (CS) positions and who are planning to accompany their sponsoring employee abroad may not join the Foreign Service Family Reserve Corps (FSFRC) at this time. The processing of a CS employee into the FSFRC requires the issuance of a new Family Member Appointment (FMA). Unless an exemption has been granted, all direct hire appointments (including Family Member Appointments) are currently subject to the federal civilian hiring freeze.

EFMs may request Leave Without Pay (LWOP) status, but Uncle Sam may still say “nooooooo!”  (via)

EFMs who are currently working in Civil Service positions, who are preparing to join their sponsoring employee abroad may want to request consideration of being placed into Leave without Pay (LWOP) status when they finish working in their CS position. LWOP is a temporary non-pay status and approved absence from duty that may be granted at the discretion of the Bureau’s Executive Director. (Please note that a Bureau’s Executive Director may not be able to approve LWOP requests based on a variety of factors.)

Holymoly macaroni! They won’t even let you stay on the rolls even on non-pay status?  The notice did not include the “variety of factors” what would cause the disapproval of a LWOP request.  We should note that 3 FAM3500 is clear that the authorization of LWOP is a matter of “administrative discretion.” Which means that an employee cannot demand leave without pay as a matter of right except as provided by 3 FAM 35303 FAM 35123 FAH-1 H-3513, and 3 FAH-1 H-3514.  Which makes us wonder — if a family member is a Civil Service employee accompanying his/her FS spouse overseas but is not allowed to join the FSFRC and could not be granted LWOP status, what option is there for the employee short of going AWOL or quitting his/her job?

What happens to the Foreign Service Family Reserve Corps (FSFRC)?

Remember in mid-2016 when the State Department launched the Foreign Service Family Reserve Corps (FSFRC) “to more quickly mobilize family members to fill available positions in missions overseas?”  At that time, the State Department notes that the FSFRC will become the exclusive hiring program for Appointment Eligible Family Members (AEFM) into Family Member Appointments (FMA). Its FAQ says that “After open enrollment commences, which we estimate to be 18 to 24 months from now, the Department will announce the initiation of a new hiring preference.” The Department estimated that in excess of 5,000 family members are eligible to apply to join the Reserve Corps (see @StateDept Launches Foreign Service Family Reserve Corps (FSFRC)).

Last year, the State Department said that “at full implementation (by 2018), the FSFRC will improve efficiency in the hiring process for Appointment Eligible Family Members (AEFMs).”

But what happens if/when there are no jobs?

Foreign Service Family Member Employment

Jobs for diplomatic spouses are supposed to enhance quality of life overseas, and is an important part of the agency’s effort to recruit and retain Foreign Service employees who, like the rest of America, have come increasingly from two-profession households.

The creation of the Foreign Service Family Reserve Corps (FSFRC) is part of that effort, as well as various programs and initiatives through the years like EPAP, GEI, SNAP, Professional Associates program, etc. In 2003, there was even a proposed three-year pilot program to establish a Family Member Cost Equalization Fund, which the Office of Overseas Employment was to manage. With funds in place, posts would have been able to make specific requests to fund the salary gap when a qualified EFM was selected to fill a job previously filled by a locally employed staff (LES). The 2006 OIG report says that “Despite the apparent support for the concept, in the course of three successive years the Department has not funded the initiative.” It further states that if no funding is available, that “Department management may need to acknowledge that it cannot give a high enough priority to this particular program.”  The OIG noted then that “Maintaining rhetoric on the program in communications with posts overseas and in briefings of incoming officer classes creates expectations that, when not met, negatively affect morale and retention of entry-level officers.”

11 years on, and the 50% target remains beyond reach

One of the agency’s performance goals in FY 2005 was a 50%  increase in the percentage of family members employed overseas.  The State Department previously noted that the 50% “was not intended to be a one-year goal but rather a multi-year goal.” The target was developed with the expectation that “the Department would steadily work towards the 50 percent spousal employment rate.” Its justification was that this contributes to increased retention rates of Foreign Service and Civil Service employees.

According to state.gov, statistics from an earlier survey from the Family Liaison Office indicate that even though 83 percent of Foreign Service family members have college degrees (29 percent have advanced degrees), the majority of positions they fill while serving abroad are clerical in nature.  These jobs typically pay in the low to mid-$30Ks.

As of November 2016, there are 11,841 total adult family members serving overseas with their FS employees. About 3,500 or 30% works inside an embassy or consulate, about 1,650 or 14% works outside the U.S. mission, while more than half — 6,688 or 56% are not working.

So 11 years on, and that 50% target is still beyond reach. And it looks like things are about to get harder not better.

Rumor #1: EFM Hiring Freeze Till 2018?

Internal State Department circles are ripe with rumors about the future of eligible family member (EFM) positions. There are talks that the EFM hiring freeze may last until 2018. Or beyond. No one is sure. No one is authorized to discuss it. You will find nothing about it anywhere online. Not on a FLO website or anywhere else, for that matter.

The State Department is clear that EFM positions are affected by the Federal hiring freeze.  However, if this becomes a permanent directive, it will have sobering repercussions not only in the operation of over 280 posts overseas, but also in the retention of FS employees.  Note that the last time the State Department had a hiring freeze and the agency was hiring at 50% below attrition, diplomatic spouses ended up getting hired because the Department could not hire direct-hire USG employees. We still don’t know what will happen to the September FS classes, but IF it turns out that State will not be able to hire FSOs and specialists even at attrition, and also won’t be able to hire EFMs, then embassies and consulates overseas will be in a real pickle (also see  @StateDept Gets Exemption From Trump Federal Hiring Freeze, March Classes Are On).

Rumor #2: Locally Employed Staff for EFM Positions?

One of the few times when the State Department was forced to hire family members and US contractors for local jobs was in Moscow back in the 1980’s when 260 Soviet employees were withdrawn from the embassy.

Now, rumors are circulating that locally employed (LE) staff could replace EFM positions at our overseas posts.  While this might be cheaper in some countries, it will be more expensive in others.  For example, at the US Embassy in Japan,  the public affairs section allocated 68 percent of its FY 2014 budget of $8.5 million to LE staff salaries.  And in Germany, LE procurement agent salaries in Frankfurt are among the highest in the world at $74,700.  So hey, you can probably hire two EFMs for the price of one LE staffer in Frankfurt, unless you want to hire local staff in Asia or in Africa. But then, of course, since you want to save money on housing and travel of local nationals working at U.S. embassies, you need to teleport them to the various posts that requires their services. Good luck with that teleportation scheme with Captain Kirk.

So right now, apparently, many are wondering – if Locally Employed Staff members replace EFMs, will this replacement be permanent? Are EFM positions literally about to become…extinct under Secretary Tillerson’s watch?

“Hire American” except at US Embassies?

Somebody should really ask the new State Department management how this would work with Trump’s new “Hire American” policy.

The Foreign Service Act of 1980 (FSA) ties LE staff salaries to prevailing wages and compensation practices for corresponding types of positions in the host country. The OIG review of local compensation back in 2009 notes that the FSA does not require that wage adjustments be associated with inflation and cost of living changes, and the Department does not link LE staff compensation adjustments to variations in inflation or cost of living. This has its own problems and issues due to persistent underfunding. The 2015 OIG report on US Mission Japan indicates that the LE staff there received their last pay increase in 1995. Yup. 1995. (see State Dept on Embassy Workers Unionization: Yo! Could Put U.S. National Security at Risk).

Local compensation plans are, of course, not created equal.  Some plans like the one in Germany authorizes a year of maternity leave and 6 weeks of annual leave a year. Separation costs in Western Europe are also very high, often exceeding 2.5 years of salary for long-term employees. But we also need to add that a 2009 OIG report cited at least 27 U.S. missions which presented “compelling arguments that their lower grade employees fall short of minimal living standards.” (Don’t look now but about 200 local guards working for a security contractor at the U.S. Embassy in Nairobi, Kenya have staged a demonstration over low wages.  The local guards protecting an embassy that had been bombed previously are reportedly paid “peanuts” according to one guard rep).

Oh, leadership in action! 

We’ve asked the State Department for comments on these reports a week ago.  Following the April Fools’ Day take down sent to this blog, it looks like the um … our friends at the Bureau of Public Affairs no longer acknowledge inquiries from this blog, or bother to actually answer their emails.  Milk cartoons, anyone?

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Tillerson Responds to North Korean Missile Launch With a 23-Word Statement 👀

Posted: 12:49 am ET

 

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Inbox: “Be careful what you wish for, you might get it.”

Posted: 12:19 am  ET

 

We received the following in our inbox:

Be careful what you wish for, you might get it.

Be careful what you complain about, somebody might listen.

One month in, the new Administration already provides unprecedented opportunities for foreign policy professionals to demonstrate their value to the American people.

Non-career Ambassadors overseas – they’re all gone, with only a handful on the way.  If you’re the chargé d’affaires, you’re in
charge.  Take charge!

In Washington, the Obama White House’s overstaffed National Security Council is no more; good riddance.  Too many political appointees at State, at lower and lower levels?  They’re all gone, with not even a new “D” en route.  If you’re in charge, take charge!

That means demonstrating to President Trump your loyalty to whatever he determines is U.S. foreign policy.  Career diplomats in the Foreign Service, and career professionals in the Civil Service, should pick up the baton, get to work, and not wait for further appointments, unless specifically advised to the contrary.  Fill the vacuum on your own.

This is career public servants’ opportunity.  Thank you.

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Snapshot: @StateDept Presidential Appointee Positions Requiring Senate Confirmation

Posted: 12:48 am  ET

 

POTUS44 nominated Hillary Clinton as the 67th Secretary of State in December 2008. She assumed office on January 21, 2009.  Rex Tillerson had to wait a couple of weeks to get to Foggy Bottom after inauguration day but finally assumed office on February 1, 2017.  Susan Rice was nominated as Ambassador to the UN in December 2008 and assumed post on January 26, 2009. Nikki Haley was confirmed on January 24, 2017.

By January 28, 2009, Jack Lew was at the State Department as Deputy Secretary of State for Management and Resources (D/MR). The following day, Jim Steinberg had also assume post as Deputy Secretary of State (D). To-date, no deputy secretary has been announced and we understand that the D/MR position will not be filled.

The under secretaries in the Obama first term were at post by the following dates:

Under Secretary of State for Political Affairs: Burns, February 29, 2008
Under Secretary of State for Management:: Kennedy, November 15, 2007 (retained)
Under Secretary of State for Economic Growth, Energy, and the Environment: Hormats, September 23, 2009
Under Secretary of State for Public Diplomacy and Public Affairs: McHale, May 26, 2009
Under Secretary of State for Arms Control and International Security Affairs: Tauscher, June 26, 2009
Under Secretary of State for Civilian Security, Democracy, and Human Rights: Otero, August 10, 2009

The Obama White House rolled out its first dozen ambassadors in May 2009; the announcement includes the chief of mission positions for Argentina, Brazil, France, UK, Denmark, Rome, Iceland, India, Japan, Kosovo, and Sri Lanka (see White House Rolls Out First Dozen Ambassadors). The nominees for Sweden, Croatia, Belgium, Switzerland, Belize, etc, were not announced until mid June 2009.

To-date, the Trump White House has announced two ambassadorships (China, Israel). Below is a list of State Department positions, with a link to ambassador positions that require Senate confirmation.

Via CRS:

Full-Time Positions

Department of State 
Secretary – Rex Tillerson (confirmed 2/1/17)
Deputy Secretary
Deputy Secretary—Management and Resources
Under Secretary—Arms Control and International Security
Under Secretary—Economic, Energy and Agricultural Affairs Under Secretary—Civilian Security, Democracy, and Human Rights Under Secretary—Management
Under Secretary—Political Affairs Tom Shannon (confirmed 2/12/16)
Under Secretary—Public Diplomacy and Public Affairs
Assistant Secretary—African Affairs (Although not guaranteed, most recent Assistant Secretaries—African Affairs also held the advice and consent part- time position as a member of the Board of Directors of the African Development Foundation)
Assistant Secretary—Arms Control, Verification and Compliance
Assistant Secretary—Budget and Planning/*Chief Financial Officer (The chief financial officer (CFO) may be appointed by the President, with the advice and consent of the Senate, or may be designated by the President from among agency officials who have been confirmed by the Senate for other positions (31 U.S.C. §901(a)(1)).
Assistant Secretary—Conflict and Stabilization Operations
Assistant Secretary—Consular Affairs
Assistant Secretary—Democracy, Human Rights and Labor
Assistant Secretary—Diplomatic Security/Director—Office of Foreign Missions112 Assistant Secretary—East Asian and Pacific Affairs
Assistant Secretary—Economic, Energy and Business Affairs
Assistant Secretary—Educational and Cultural Affairs
Assistant Secretary—European and Eurasian Affairs
Assistant Secretary—International Narcotics and Law Enforcement Affairs Assistant Secretary—International Organization Affairs
Assistant Secretary—International Security and Nonproliferation
Assistant Secretary—Legislative Affairs
Assistant Secretary—Near Eastern Affairs
Assistant Secretary—Oceans and International Environmental and Scientific Affairs Assistant Secretary—Political-Military Affairs
Assistant Secretary—Population, Refugees and Migration
Assistant Secretary—South and Central Asian Affairs
Assistant Secretary—Western Hemisphere Affairs Ambassador-at-Large—Coordinator—Counterterrorism Ambassador-at-Large—Global Women’s Issues
Ambassador-at-Large—Director—Office to Monitor and Combat Trafficking in Persons Ambassador-at-Large—International Religious Freedom
Ambassador-at-Large—War Crimes Issues
U.S. Permanent Representative to the Organization of American States
U.S. Permanent Representative to the North Atlantic Treaty Organization Coordinator—Reconstruction and Stabilization
Coordinator—U.S. Global AIDS
Director General—Foreign Service – Arnold Chacon (confirmed 12/12/14)
Chief Financial Officer
Inspector General – Steve Linick (confirmed 9/17/2013)
Legal Adviser
Chief of Protocol

Ambassadors
China – Terry Branstad (nominated)
Israel – Friedman David M. (February 2017) pending at SFRC
Republic of Congro – Haskell, Todd Philip (January 2017) pending at SFRC
Republic of Guinea-Bissau – Mushingi, Tulinabo Salama  (January 2017) pending at SFRC

Full list of diplomatic missions below:

Foreign Service Officers (numerous commissions and promotions)

U.S. Mission to the United Nations
U.S. Permanent Representative and Chief of Mission—United Nations: Nikki Haley (confirmed 1/24/17)
U.S. Deputy Permanent Representative—United Nations
U.S. Representative—United Nations Economic and Social Council
U.S. Alternate Representative—Special Political Affairs in the United Nations U.S. Representative—United Nations Management and Reform
U.S. Representative—European Office of the United Nations (Geneva)
U.S. Representative—Vienna Office of the United Nations (also serves as a representative to the International Atomic Energy Agency)
U.S. Representative—International Atomic Energy Agency
U.S. Deputy Representative—International Atomic Energy Agency
U.S. Representative and Alternate Representatives to sessions of the General Assembly and other United Nations Bodies—numerous positions (terms of office depends on length of session)

U.S. Agency for International Development 
Administrator
Deputy Administrator
Assistant Administrator—Sub-Saharan Africa Assistant Administrator—Asia
Assistant Administrator—Europe and Eurasia Assistant Administrator—Food Safety Assistant Administrator—Global Health
Assistant Administrator—Democracy, Conflict, and Humanitarian Assistance Assistant Administrator—Latin America and Caribbean
Assistant Administrator—Middle East
*Assistant Administrator—Legislative and Public Affairs
Assistant Administrator—Policy, Planning and Learning
Assistant Administrator—Economic Growth, Agriculture, and Trade
Inspector General

European Bank for Reconstruction and Development
U.S. Executive Director

International Broadcasting Bureau, Broadcasting Board of Governors
Director

International Joint Commission, United States and Canada
Commissioner—three positions

International Monetary Fund
U.S. Executive Director (two-year term of office)
U.S. Alternate Executive Director (two-year term of office)

Inter-American Development Bank
U.S. Executive Director (three-year term of office—The incumbent of this position also serves as U.S. Executive Director for the Inter-American Investment Corporation.)

U.S. Alternate Executive Director (three-year term of office—The incumbent of this position also serves as U.S. Alternate Executive Director for the Inter-American Investment Corporation.)

U.S. Trade and Development Agency
Director

Organizations with Full- and Part-Time Positions

African Development Bank
U.S. Executive Director (five-year term of office; full-time)
Governor and Alternate Governor (five-year terms of office; part-time)

Asian Development Bank
U.S. Executive Director (full-time) Governor and Alternate Governor (part-time)

International Bank for Reconstruction and Development
U.S. Executive Director (two-year term of office; full-time—The incumbent also serves as U.S. Executive Director for the International Finance Corporation and the International Development Association.)

U.S. Alternate Executive Director (two-year term of office; full-time—The incumbent also serves as U.S. Alternate Executive Director for the International Finance Corporation and the International Development Association.)

Governor (same individual as the International Monetary Fund Governor; five-year term of office; part-time—The incumbent also serves as Governor for the International Finance Corporation and the International Development Association.)

Alternate Governor (five-year term of office; part-time—The incumbent also serves as Alternate Governor for the International Finance Corporation and the International Development Association.)

Millennium Challenge Corporation

Chief Executive Officer (full-time)
*Member, Board of Directors—four (of nine total) positions (part-time; three-year terms of office)

Overseas Private Investment Corporation

President/Chief Executive Officer (full-time)
Executive Vice President (full-time)
*Member, Board of Directors—8 (of 15 total) positions (part-time; three-year terms of office)

Peace Corps

Director (full-time)
Deputy Director (full-time)
*Member, National Peace Corps Advisory Council—15 positions (part-time; political balance required; two-year terms of office)

Part-Time Positions

Advisory Board for Cuba Broadcasting (political balance required)
*Member—eight positions (three-year terms of office)

African Development Foundation, Board of Directors (political balance required)
*Member—seven positions (six-year terms of office)

African Development Fund

Governor and Alternate Governor

Broadcasting Board of Governors (political balance required)
Member—eight (of nine total) positions (three-year terms of office)

Inter-American Foundation, Board of Directors (political balance required)
*Member—nine positions (six-year terms of office)

U.S. Advisory Commission on Public Diplomacy (political balance required)
*Commissioner—seven positions (three-year terms of office)

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Is Foggy Bottom’s T-Rex as Stealthy and Cunning as His Theropod Namesake?

Posted: 1:42 pm  ET
Updated 5:18 pm ET

 

On February 16, we reported that State Department Counselor Kristie Kenney was let go by the new Trump Administration (see Secretary Tillerson Travels to Germany For G-20, Also @StateDept Counselor Steps Down).  On February 17, CBS News reported that “Much of seventh-floor staff, who work for the Deputy Secretary of State for Management and Resources and the Counselor offices, were told today that their services were no longer needed.”

Since 2009, the State Department has been authorized a Deputy Secretary of State for Management and Resources (D/MR), the third highest ranking position at the agency.   Jack L. Lew stayed from January 28, 2009 – November 18, 2010, before moving on to better jobs. Thomas R. Nides was in from January 3, 2011 – February, 2013, then rejoined Morgan Stanley as vice chairman. After a stint at OMB, Heather Anne Higginbottom served the State Department from 2013-2017.  This is an eight year old position, and while it may be worrisome for some if this position is not filled, the State Department managed for a long time without this position, and it can do so again. We are more concerned on who will be appointed as Under Secretary for Management and that he/she has a depth in experience  not only in management but in the many challenges of overseas assignments.

Regarding the position of Counselor, according to history.state.gov, the Secretary of State created the position for the Department of State in 1909 as part of a general Department reorganization. In 1912, the position became a Presidential appointment (37 Stat. 372). Between 1913 and 1919, the Counselor served as the Department’s second-ranking officer, assuming the role previously exercised by the Assistant Secretary of State. In 1919, the newly-created position of Under Secretary of State subsumed the duties of the Counselor. An Act of Congress, May 18, 1937, re-established the position of Counselor of the Department of State (50 Stat. 169). Between 1961 and 1965, the Counselor also served as the Chairman of the Policy Planning Council. The Counselor, who currently under law holds rank equivalent to an Under Secretary of State (P.L. 98-164; 97 Stat. 1017), serves as an adviser to the Secretary of State. The Counselor’s specific responsibilities have varied over time.  The Counselor position is one of the top nine senior positions at the State Department, and the only one that does not require Senate confirmation.

Reports of “layoffs” and particularly “bloodbath” in the 7th Floor are a tad hyperbolic. If the Trump administration has decided not to fill the D/MR and C offices, we imagine that the top positions would remain vacant and the supporting jobs could be eliminated.  All political appointees were gone by January 20, so the remaining staffers who were reportedly laid off are career employees. We expect that Civil Service employees have to find other positions within the organization, while Foreign Service employees have to “bid” for other available positions domestically or overseas.

We’ll have to watch and see how many offices will now remain unfilled, and how many positions will be eliminated. The results may give us a rough look on what the State Department and the Foreign Service will look like in the years to come. With less positions available to fill, we may be looking at a possibility of hiring at less than attrition, with no new positions; something that old timers are familiar with.  We’ll have to revisit this topic at some future time, but for now, just filling in vacant positions within the State Department appears to be a clear challenge with no immediate end in sight.

Back in December, we wondered in this blog if Secretary Tillerson will be able to pick his own deputies (see Will Rex #Tillerson Gets to Pick His Deputies For the State Department? Now we know. On February 10, NYT reported that President Trump overruled Secretary Tillerson and rejected Elliott Abrams for deputy secretary of state.  Apparently, Abrams could not get past White House’s vetting not over his record of withholding information from Congress in the Iran-Contra Scandal but  over Abram’s past criticisms of then candidate Trump. On February 15, we also wrote about the dust-up between Secretary Tillerson and WH chief of staff Rience Priebus on ambassadorships (see Tillerson/Priebus Standoff on Ambassadorships, Plus Rumored Names/Posts (Updated). On February 16, Politico reported that the White House interviewed Fox’s Heather Nauert to be Secretary Tillerson’s spokesperson while he was out of the country.

A recent CNN report notes that after Tillerson took the helm at the State Department, “there has been little in the way of communication about Foggy Bottom’s priorities, schedules or policies.” A former State Department official told CNN, “It’s possible Tillerson is keeping his powder dry so he doesn’t make enemies prematurely.” Also below:

The official said Cabinet members can try to sway an undecided president by speaking publicly — a path Defense Secretary James Mattis has taken in stating his support for NATO and opposition to torture — or they can keep quiet to see which way the wind blows. They can also try to get the President’s ear and confidence by taking a lower profile.
But the official warned, “If you’re not clearly drawing your line on an issue, no one is going to respect it.”

If Secretary Tillerson does not even get a say on who will be his deputies, his spokesperson, or who will be appointed ambassadors (who by the way, report to the State Department and not the White House), folks will soon start wondering what kind of influence does he actually have? Should foreign governments bother with America’s diplomatic service or should they just tweet at the White House or at America’s tweeter-in-chief?  Of course, Secretary Tillerson has only been on the job less than a month. We’ll have to wait and see if Foggy Bottom’s T-Rex is as stealthy and cunning as his theropod namesake given that Trump’s chaotic White House is as fine tuned machine as CEO John Hammond’s Jurassic Park.

Note that Secretary Tillerson recently picked Margaret Peterlin as his chief of staff.  Peterlin had Hill and federal government experience.  She was previously National Security Advisor for the Speaker of the U.S. House of Representatives, J. Dennis Hastert, and served as Deputy Under Secretary of Commerce for Intellectual Property and Deputy Director of the Commerce Department’s United States Patent and Trademark Office (USPTO) under Bush43.

The following is not an exhaustive list of all offices at the State Department. We did not come up with this list which appears on state.gov here under Alphabetical List of Bureaus and Offices, and includes positions that require/do not require Senate confirmation. With the exception of IRM, CIO, CoS, and  S/ES (do not require senate confirmations), all offices/names in blue, bold font have been confirmed by the U.S. Senate (regular blue font indicates appointment without Senate confirmation). R, PM and CT (red, bold font) have been designated acting officials prior to the change of administration. Regular red font are offices/names of officials serving in their acting capacity or delegated authority as one January 20.  The bottom part of the list is based on Alphabetical List of Bureaus and Offices from state.gov where we have only the organization directory to refer to, and are not sure if the office holders are current.

 

Secretary of State (S) Rex Tillerson
Chief of Staff (CoS)  Margaret J Peterlin
Deputy Secretary (D) Thomas A. Shannon, Jr. (Acting Deputy)
Deputy Secretary for Management and Resources (DMR)  may not be filled (see)
Counselor of the Department (C)  may not be filled (see)

UNDER SECRETARY FOR:

Arms Control and International Security (T)
Civilian Security, Democracy, and Human Rights (J)
Economic Growth, Energy, and Environment (E)
Management (M) John W. Hutchison (Acting 120 days)
Political Affairs (P) Thomas A. Shannon, Jr.
Public Diplomacy and Public Affairs (R) Bruce Wharton (Acting U/S)

 

GEOGRAPHIC BUREAUS:

African Affairs (AF)  Assistant Secretary Linda Thomas-Greenfield
European and Eurasian Affairs (EUR) John A. Heffern (Acting Asst Secretary)
East Asian and Pacific Affairs (EAP) Assistant Secretary Daniel R. Russel
International Organization Affairs (IO) Tracey Ann Jacobson (Acting Asst Secretary)
Near Eastern Affairs (NEA) Stuart E. Jones (Acting Asst Secretary)
South and Central Asian Affairs (SCA) William E. Todd (Acting Asst Secretary)
Western Hemisphere Affairs (WHA) Francisco Palmieri (Acting Asst Secretary)

FUNCTIONAL BUREAUS AND OFFICES:

Administration (A) Harry Mahar (Acting Asst Secretary)
Arms Control, Verification and Compliance (AVC) Anita E. Friedt (Acting Asst Secretary)
Chief Information Officer (CIO) Frontis B. Wiggins, III
Conflict and Stabilization Operations (CSO) Tom Hushek (Acting Asst Secretary)
Consular Affairs (CA) David T. Donahue (Acting Asst Secretary)
Counterterrorism (CT) Justin Siberell (Acting Coordinator)
Democracy, Human Rights, and Labor (DRL) Virginia L. Bennett (Acting Asst Secretary)
Department Spokesperson Mark Toner (Acting)
Diplomatic Security (DS) Bill A. Miller (Acting Asst Secretary)
Director General of the Foreign Service and Director of Human Resources (DGHR) Arnold Chacon
Economic and Business Affairs (EB) Patricia Haslach (Acting Asst Secretary)
Educational and Cultural Affairs (ECA) Mark Taplin (Acting Asst Secretary)
Energy Resources (ENR) Mary B Warlick (Acting Coordinator)
Executive Secretariat (S/ES)  Ambassador Joseph E. Macmanus

Foreign Missions (OFM) Cliff Seagroves (Acting Director)
Human Resources (DGHR) Arnold Chacon
Information Resource Management (IRM) CIO Frontis B. Wiggins, III
Inspector General (OIG) Steve Linick
International Information Programs (IIP)  Jonathan Henick
International Security and Nonproliferation (ISN) Eliot Kang (Acting Asst Secretary)
Legal Adviser (L) Richard Visek (Acting)
Legislative Affairs (H) Ambassador Joseph E. Macmanus (Acting Asst Secretary)
Mission to the United Nations (USUN) Ambassador Nikki Haley
Oceans and International Environmental and Scientific Affairs(OES) Judith G. Garber (Acting Asst Secretary)
Overseas Buildings Operations (OBO) William H. Moser (Acting Director)

Political-Military Affairs (PM) Tina S. Kaidanow (Acting Asst Secretary)
Population, Refugees, and Migration (PRM) Simon Henshaw (Acting Asst Secretary)
Public Affairs (PA) Susan Stevenson (Acting Asst Secretary)
White House Liaison (M/WHL) Robert Wasinger

The following remaining offices are from the full state.gov list here and individuals encumbering these positions are listed in the current official phone directory. Note that this is not 100% reliable.  The directory dated 2/17/2017 still lists David McKean as S/P director. McKean was appointed US Ambassador to Luxembourg  in March 2016, he departed from that position on January 20, 2017 so this specific entry for S/P is twice outdated.

Allowances (A/OPR/ALS) Cheryl N. Johnson
Budget and Planning (BP) Douglas A. Pitkin
Center for Strategic Counterterrorism Communications (CSCC) Michael D Lumpkin
Chief Economist, of the Department –??
Civil Rights, Office of – John M. Robinson
Comptroller and Global Financial Services (CGFS) Christopher H. Flaggs
Diplomatic Reception Rooms (M/FA) Marcee F. Craighill
Foreign Assistance (F)
Foreign Service Institute (FSI) Director Nancy McEldowney
Global AIDS Coordinator (S/GAC)
Global Criminal Justice (GCJ)
Global Food Security (S/GFS)
Global Women’s Issues (S/GWI)
Global Youth Issues (GYI)
Intelligence and Research (INR) Assistant Secretary Daniel B. Smith
International Narcotics and Law Enforcement Affairs (INL) Assistant Secretary William R. Brownfield
Management Policy, Rightsizing and Innovation (PRI) Director Paul A Wedderien
Medical Services (MED) Medical Director Charles H. Rosenfarb, M.D.
Office of Terrorism Finance and Economic Sanctions Policy –  Sandra Oudkirk?
Ombudsman, Office of – Shireen Dodson
Policy, Planning, and Resources for Public Diplomacy and Public Affairs (PPR) Roxanne J Cabral
Policy Planning Staff (S/P) David McKean ???
Protocol (S/CPR)  Rosemarie Pauli (Acting Chief)
Quadrennial Diplomacy and Development Review (QDDR) Kathryn Schalow
Science & Technology Adviser (STAS)
Trafficking in Persons (TIP) Ambassador Susan Coppedge

 

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@StateDept Gets Exemption From Trump Federal Hiring Freeze, March Classes Are On

Posted: 2:07 am  ET
Updated: 2:27 pm PT

 

The AP’s Matt Lee reports that the State Department was granted an exemption from the Trump administration’s hiring freeze on most federal employees. It will bring on 175 new diplomats: 70 entry-level diplomats, 80 mid-level specialists and 25 consular fellows, non-foreign service officers who assist visa processing at U.S. embassies and consulates abroad.

The report says that the State Department has been granted an exemption from the Trump hiring freeze. The number only includes a fraction of the projected hires this year for the Foreign Service.  The State Department has projected 615 positions for FY16 which includes 97 new positions and 518 projected total attrition (employees lost to retirement, resignation, death). Total hiring for FY17 is projected at 599 with 98 new positions and 501 projected total attrition.

It looks like this exemption affects only the March classes scheduled to start on March 6 for FS officers,  and March 20 for FS specialists (see @StateDept Sends Out Job Offers to Prospective FSOs For March 6 Class But — Will There Be Jobs?).  Beyond these positions, it appears that the hiring freeze is on, including a halt in the hiring of eligible family members. 

There are classes scheduled for July and September but it appears no invitations have gone out for those classes.  The State Department’s careers.gov says, “We do not yet have information regarding hiring authority for future classes. This is not unusual.”  We anticipate that the OPM plan required after 90 days under the federal hiring freeze executive order will be available by then.

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Related posts:

 

Snapshot: Historical and Projected Foreign Service Attrition

Posted: 3:39 am  ET
Updated: Feb 14, 2:18 pm PT: Notification reportedly went out o/a 9 pm on Feb 13 that the FSO/FSS March classes are on.

 

According to the State Department, Foreign Service (FS) and Civil Service (CS) attrition is categorized as either non-retirements or retirements and as voluntary or involuntary.  Nearly all retirements in the CS are voluntary; however, in the FS, retirements may be either voluntary or involuntary.  Between FY 2016 and FY 2020, the Department projects that close to 5,400 career CS and FS employees will leave the Department due to various types of attrition.

Via state.gov:

Involuntary retirements include those due to reaching the mandatory retirement age of 65, which cannot be waived unless an employee is serving in a Presidential appointment, and those who trigger the “up-or-out” rules in the FS personnel system (e.g., restrictions in the number of years FS employees can remain in one class or below the Senior Foreign Service threshold).

Voluntary non-retirements include resignations, transfers, and deaths.

Involuntary non-retirements consist of terminations, as well as “selection out” of tenured employees and non-tenured decisions for entry level FS employees.

Overall attrition in the FS increased from 485 in FY 2014 to 539 in FY 2015. Most FS attrition is due to retirements. In FY2015, over two thirds of all separations in the FS were retirements. For the FY 2016 to FY 2020 period, the attrition mix is expected to be 81 percent retirements and 19 percent non-retirements.

FS Generalist Attrition in FY2014 is 242; in FY2015 the humber is 279. The number of retirements increased from 169 in FY 2014 to 186 in FY 2015 and the number of non-retirements increased from 73 in FY 2014 to 93 in FY 2015. FS Generalist attrition rates increased only slightly from 3.3 percent in FY 2014 to 3.8 percent in FY 2015. Most of the non-retirements were at the entry-level.

FS Specialist Attrition in FY2014 is 243;  and in FY 2015 the number is 260. The number of retirements decreased from 179 in FY 2014 to 178 in FY 2015 and the number of non- retirements grew from 64 in FY 2014 to 82 in FY 2015. FS Specialist attrition rates increased slightly from 4.7 percent in FY 2014 to 4.8 percent in FY 2015. (Counts exclude conversions within the FS and into the CS. Rates include conversions.)

attrition

|>> Attrition in the FS workforce is projected to average 491 employees per year between FY 2016 and FY 2020, nearly nine percent lower than last year’s projected average annual attrition of 541. This projection represents a two percent decrease per year when compared to the annual average attrition of 500 for the past five years.

|>>As detailed in Tables 11 and 12, the projected average annual attrition over the next five years for FS Generalists is expected to essentially mirror the average annual attrition of the previous five years, 261 vs. 257, and the average for the FS Specialist workforce is expected to decrease by five percent, 230 vs. 243.

|>>The two largest FS Specialist groups – Security Officers and Office Management Specialists – account for over 40 percent of the average annual Specialist attrition. As the attrition trends change, attrition projections will be revised next year to further reflect the changes in separations.

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Related posts:

 

With Zero Information From @StateDept, Foreign Service Candidates Remain in Limbo

Posted: 2:42 am  ET
Updated: 12:08 pm PT
Updated: Feb 14, 2:18 pm PT: Notification reportedly went out o/a 9 pm on Feb 13 that the FSO/FSS March classes are on.

 

On January 23, we blogged about the State Department sending out job offers for an incoming class of foreign service officers and specialists (see @StateDept Sends Out Job Offers to Prospective FSOs For March 6 Class But — Will There Be Jobs?. On February 1, OPM and OMB issued a joint guidance on the Trump EO on the hiring freeze (see OMB/OPM Issues  Additional Guidance for Federal Civilian Hiring Freeze, Jan 31.2017 (Read).

As of February 9, 2017, the same information provided to applicants on February 2 remains the same:

greencheck

The “greencheck” at the state.gov forum also told the prospective employees:

We have not received updated guidance on how the hiring freeze will impact both the Generalist or Specialist March classes at this time. HR is exploring all options regarding the hiring registers and the March classes. Once a decision is finalized, all candidates affected by the freeze will be notified immediately.

We understand that “State still has provided the hundreds of effected candidates and their families with zero information on whether or not the class will take place or when. At this point, a number of candidates have lost their previous jobs and have had to move out of their homes.” Our correspondent, clearly frustrated, has some very strong words:

“The Department needs to start meeting the expectation of accountability that SECSTATE set on his first day on the job, and SECSTATE and senior leadership need to start enforcing those standards. This story of State’s inability/unwillingness to make decision, adjust to fluid circumstances, and communicate to what it purports to be its most valuable resource–it’s people–needs to be told …The careers forum on the state.gov site have plenty of anaecdotal examples of state’s lack of communication and the human impact this is having on people.”

So, we went and look at the forum once more.

One asked, “I haven’t seen anything definitive yet. It’s sure getting late here. Should I let the movers come box up my stuff?”

Another wrote, “I was scheduled for the March FSS class that is pending. I have already given my notice to my command to leave active duty effective Feb 17th. If this hiring freeze affects new DSS SA candidates then I am out of a job.”

Still another, “If I were sitting on the register right now, life would be great … I could extend my orders for another year and defer, but I already have orders to detach from active duty in 2 weeks thinking I was going to finally get my dream job.”

One wrote, “To think that State would just ignore us is completely negligible on their part, especially spending thousands of dollars on clearances….that would be a complete waste of tax payers dollars!  I am military so I know the routine of hurry up and wait, however it easy when one is getting paid to wait while a descion is made vs no income because you quit your job based on an offer from State … those of us who are “in limbo” any news is better than no news.”

Somebody “annoyed” wrote, “Take your time guys. Seriously don’t rush this decision. It’s not like you’ve had weeks let alone months to sort this out. And it’s not like the class is supposed to start in about three weeks. So really, take your time. All the uncertainty and waiting has been really great. Not stressful at all. A few of us are going to be unemployed, and several without housing in a few days, but hey, it’s cool, we can deal with it. It’ll be like camping. In fact, why don’t you make the decision on March 5, so we can really draw this out and enjoy this experience for as long as possible. “

Forum user using “Current FSO” as handle posted: “Whoever is in charge of making this decision owed the March class an answer weeks ago. That person is derelict in his/her duty to provide correct information. People have to uproot entire lives to go to A-100. Disgraceful.”

Here is a post that should be required reading for the State Department leadership:

If State needs more time to ‘explore options’ at least make the decision to delay the classes and let those who received appointment letters know. The Generalist class should have travel authorizations by now. Hundreds of candidates and their family members made the decision to accept appointment offers based on State’s identification of a 6 March start date. It is time for State to show similar decisiveness and commitment. 

Presidential transition, turnover in Management, etc doesn’t absolve State leadership of this responsibility. If the organization takes this long to make a decision on routine hiring, I shudder to think how it handles something like a medical evacuation or ordered departure. 

Of note, this response is not intended to lambast the ‘green check’ who is pasting State’s pro forma response to these queries. I understand they are only passing the limited information they’ve been told to release. This broader forum is oriented to those interested in seeking employment with the Department of State. A quick review of the threads the last two months paints an unimpressive picture of State’s handling of hiring actions, its ability to make decisions in fluid environments, and its interest in communicating substantive information with those effected by State’s indecision.

This could have been avoided had the State Department thought to include a contingency language in the job offer letters it sent out, it did not.

We learned that the State Department in FY2015 hired 290 foreign service officers, and 259 foreign service specialists. The number  of hires reportedly were “at or near” attrition. There is no publicly released number available for FY2016 (email us) but folks are talking about “hundreds” who received invitations to start training next month.

Update: Regarding the “hundreds” above, we understand that the largest Generalist (FSO) classes have never exceeded 100 as the room only fits about 85. The Specialist (FSS) classes are reportedly almost always much smaller. March classes are also typically the smallest of the year.  A State/HR document we’ve seen projected 615 positions for FY16 which includes 97 new positions and 518 projected total attrition (employees lost to retirement, resignation, death). Total hiring for FY17 is projected at 599 with 98 new positions and 501 projected total attrition. 

According to Federal News Radio, the Defense Department already announced “a sweeping set of exceptions to the governmentwide civilian hiring freeze President Donald Trump imposed on Jan. 23, allowing hiring to resume across broad categories of the workforce ranging from cybersecurity specialists to depot maintenance and shipyard personnel.”   The OMB/OPM guidance appears to carve out an exception for positions necessary to “meet national security (including foreign relations) responsibilities” but so far, the State Department has not made any announcement.

In 2009, the Government Accountability Office (GAO) reported on the challenges that the State Department faced in filling its increasing overseas staffing needs with sufficiently experienced personnel. It also noted that “persistent Foreign Service staffing and experience gaps put diplomatic readiness at risk.”

In the 1990’s, the Foreign Service suffered through a period of hiring below attrition levels. According to Government Executive, from 1994 to 1997, the State Department hired “only enough people to replace half the number it lost to retirement, resignation or death.” That contributed to the staffing and experience gaps in our diplomatic service.  It typically takes about 4 to 5 years for an officer to move through the entry-level grades to a midlevel grade.  To address these gaps, the State Department implemented the “Diplomatic Readiness Initiative,” during Colin Powell’s tenure which resulted in hiring over 1,000 new employees above attrition from 2002 to 2004. However, most of this increase was absorbed by the demand for personnel in Afghanistan and Iraq. In 2009, the State Department started Diplomacy 3.0,  under Hillary Clinton’s tenure, another hiring effort to increase its Foreign Service workforce by 25 percent by 2013. Due to emerging budgetary constraints, State anticipated this goal would not be met until 2023 (see Foreign Service Staffing Gaps, and Oh, Diplomacy 3.0 Hiring Initiative to Conclude in FY2023).

How soon before the State Department will be back in the same pickle?

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Related item:

Presidential Memorandum entitled “Hiring Freeze” January 23, 2017

Related posts:

Inbox: Another example of top-notch FSI communications strategy?

Posted: 12:57 am  ET

 

We received the following in our inbox on Friday, February 4, 2017:

“Rumor is spreading like wildfire that on Friday afternoon at an administrative staff meeting FSI language school management announced that all language immersion trips planned for this spring would be cancelled. No one has yet bothered to tell the students or teachers who have already purchased non-refundable airline tickets for trips that have been planned and approved by language division supervisors since last year. The cancellations seems to be based on lack of FSI funds to pay per diem to accompanying teachers, but it is not clear whether students will still be permitted to travel on self-directed immersion trips. Some students are frantically trying to get flights and hotels refunded under travel insurance policies, but this is not likely to be a covered circumstance.

Another example of top-notch FSI communications strategy. No one has bothered to tell the affected parties, but half the administrative staff at FSI heard about it.”

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