Posted: 12:12 am ET
On August 10, 2016, the State Department updated its policy guidance on Special Rest and Recuperation (SR&R) for the Foreign Service at State, USAID, Commerce, Agriculture and BBG. SR&R is discretionary R&R travel authorized by the Under Secretary for Management. These are additional R&R trips for posts already designated for R&R trips as specified in 3 FAM 3725.2, or for a post that does not normally qualify for an R&R but experiences extraordinary circumstances that warrant a one-time R&R. Note that due to their immediate proximity to the United States, Mexico border posts are not eligible for SR&R (or R&R) according to the Foreign Affairs Manual.
3 FAM 3727.1 Special Rest and Recuperation (SR&R)
(Applies to Foreign Service Employees only)
a. In extraordinary circumstances, the Under Secretary for Management (M), acting on behalf of the Secretary, may authorize additional R&R trips for posts already designated for R&R trips as specified in 3 FAM 3725.2, or for a post that does not normally qualify for an R&R but experiences extraordinary circumstances that warrant a one-time R&R. This discretionary R&R travel authorized by M is known as Special R&R travel (SR&R).
(1) With the exception of Mexico border posts, any post that is in unaccompanied status or has a combined Post Differential and Danger Pay rate of 35 percent will automatically qualify for one SR&R.
(2) If a post does not automatically qualify for one SR&R or the post automatically qualifies for one SR&R but would like to request additional SR&Rs, that post must seek authorization by having the appropriate regional bureau executive director send a memorandum to the Director of the Office of Allowances (A/OPR/ALS). The memorandum must include a clear justification (in 250 words or less) for any requested SR&R including specific extraordinary conditions of hardship which exist at post. The Director of A/OPR/ALS will convene a nine-member committeewhich shall include one representative from each regional bureau, HR, M/PRI, and Allowancesto review all SR&R requests and send recommendations to M for final approval. In order to recommend an SR&R to M, seven of the nine committee members must vote in favor of the SR&R. A/OPR/ALS will notify all requesting offices of Ms determination and update Special R&R information in the annual bidding tool. One-year Priority Staffing Posts (PSP) and posts with Service Recognition Packages (SRP) fall outside the purview of this process.
(3) Authorization for Special R&R expires annually. Requests for new, multiple, or continuation of Special R&R travel must be resubmitted to regional bureaus by memorandum no later than May 15 each year.
(4) The SR&R qualification process was changed in August 2016. For posts that will lose one or more SR&Rs under the new process, personnel who were serving at or paneled to those posts during the 2016-2017 winter cycle will be grandfathered in under the old system for the length of their tour. This means that those individuals will be awarded the SR&Rs that they would have been given under the system immediately prior to the change in August 2016.
c. The Under Secretary for Management may designate in writing a post for a SR&R where the tour of duty is not traditional. A Special R&R may be warranted because of extreme danger, unaccompanied post status, severely substandard living conditions, extreme isolation, or other unusual conditions. Because of their immediate proximity to the United States, Mexico border posts are not eligible for SR&R (or R&R).
d. Clearances for initiating and terminating a SR&R must be obtained by the requesting regional bureau from other foreign affairs agencies when such agencies have personnel at post. (For USAID, contact the regional bureau AMS staff.)
e. When approval for a SR&R is requested from M, the regional bureau executive director shall recommend whether all employees currently at post or employees arriving at post will be eligible for it. For example, employees on TDY; employees whose departure from post is imminent; or new employees who will not experience the same degree of hardship that current employees have experienced, might be excluded. If M approves the SR&R, the post shall be notified of any such limitations by the regional bureau.
3 FAM 3727.2 Eligibility and Tour of Duty
(Applies to Foreign Service Employees only)
a. The Departments policy for time spent at post for Special R&Rs differs from that of regular R&Rs discussed in 3 FAM 3722, paragraph a. For example, SR&Rs may be authorized for posts with a tour of duty of less than 2 years. In addition, the employee is not required to complete the requirements for the regular R&R in order to be eligible for the Special R&R. For:
Tour of duty of less than 2 years: An employee must be able to complete a minimum of 12 months at post to be eligible for the Special R&R. Generally, a post with a tour of duty of less than 2 years will not be authorized more than one Special R&R.
Tour of duty of 2 years: Employees at posts with 2-year tours of duty (including a split 4-year tour of duty) must be able to complete a minimum of 12 months at post to be eligible for a Special R&R. Generally, no more than two R&R trips (Special and/or regular) will be authorized for posts with a tour of duty of 2 years.
Tour of duty of 3 years: Employees, whose assignments are extended to 3 years at posts that have been granted both Special and regular R&Rs, may receive an additional R&R trip for the extra year of service. Generally, no more than three R&R (Special and regular) trips will be authorized for posts with a tour of duty of 3 years.
b. The Department policy for time spent at post for Special R&Rs differs further in the case of employees serving at certain posts specifically designated by the Director General for home leave after completion of 12 months of continuous service abroad. Employees in such a category should consult applicable service recognition packages and post policies to determine eligibility for R&R travel.
c. The Bureau of Human Resources, Office of Employee Relations, Employee Programs Division, is available for policy guidance.
Read in full: 3 FAM 3720 REST AND RECUPERATION (R&R) TRAVEL (changes are in magenta).